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Estonian company annual report

Info and requirements

 
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1. General

All Estonian legal entities need to submit Annual Reports through the public e-accounting system during 6-months’ period after the end of the financial year. Usually the deadline is June 30. The Annual Report must be prepared according to Estonian Generally Accepted Accounting Principles (Est. GAAP) or IFRS. Annual Report (including main reports and annexes) needs to be compiled and submitted in the e-accounting system http://www.rik.ee/en/company-registration-portal.

Detailed instructions on how to prepare and submit annual reports in the e-accounting system can be found here.

 
 

2. Preparation of an Annual Report for an active company

To prepare an annual report we must have the following information and documents (originals or copies)

  1. Short description of the Company’s business (sales and purchases scheme)
  2. Company’s bank statements for full fiscal year (pdf and xls/csv files)
  3. All purchase invoices and receipts for full fiscal year
  4. All sales invoices and receipts for full fiscal year
  5. If some business transactions are not covered with sales or purchase invoices, then please provide other supporting documents (contracts etc.)*
  6. Loan contracts (if applicable)
  7. Purchase and sales contracts of real estate (if applicable)
  8. Investment portfolio statements (sales and purchases of whole year and market value of Dec 31) if applicable
  9. If the Company owns shares of other Companies: Purchase and sales contracts of shares
  10. If the Company has subsidiaries (with ownership 50% or more), then the subsidiary’s annual report must be provided

* The Company is subject to income tax if no supporting documents are provided or expenses are not related to business.
Please note that the list may not be final, and we may need other statements or supporting documents.
Please also note that even if your company has not done any transactions the annual report must be submitted anyway.

Deadline

Deadline for submitting annual report to Estonian Tax and Customs Board is 6 months after the end of the fiscal year, which means in most cases it must be submitted latest June 30th, unless the fiscal year ends on a different date.

 
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3. Preparation of Annual Report for dormant company

A company is considered as a dormant, if during the fiscal year:

  1. No transactions happened on the company’s bank account(s) or securities accounts
  2. No sales invoices were issued
  3. No purchase invoices were received
  4. No assets changes
  5. No liabilities changes

To prepare a dormant company’s annual report, we need your confirmation that the company did not have any transactions during the fiscal year. In case something above is not "NO" then the company’s annual report can't be prepared and submitted as a dormant, but as an active company (see above - previous chapter).

Deadline

Deadline for submitting the annual report to Estonian Tax and Customs Board is 6 months after the end of the fiscal year, which means in most cases it must be submitted latest June 30th, unless the fiscal year ends on a different date.

 
 

4. How to submit an annual report for the Estonian company without e-residency / Estonian ID card

  1. We send you a preliminary draft of an annual report (pdf) in English and in Estonian languages.
  2. If everything is correct,  please print out the signature page (last page of Estonian language version).
  3. Write (type) your name and sign the signature page (signature of one management board member is sufficient).
  4. Add date to the top of the page.
  5. Scan the signature page.
  6. Send it to us by e-mail.

After receiving it, we will submit the annual report with the signature page.

Submitting an annual report in this way is possible only if no one from the company's management board members has an Estonian ID.

 
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5. Authorizing an accountant to enter the data and submit the annual report

If you have an Estonian ID or e-residency card and it is presented in the Commercial Register with your data, you must provide access rights to the accountant as follows:

  1. Log in the Company Registration Portal

  2. From the upper bar choose ,,Annual report''

  3. From the bar below choose „Defining persons entering data“

  4. Press the button below „Add new person for entering data“

  5. Fill in the field „Personal identification code of the person entering data”

  6. Select the company you want to add the person entering data

  7. Tick: “The person entering data is authorized to submit the report”

  8. Click „Save“ button below

Now your accountant can enter your annual report data and submit it.

 
 

6. How to digitally submit an annual report for the Estonian company

  1. Page will be updated soon

Submitting an annual report in this way is possible only at least one company's management board member has an Estonian ID code.

 
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