Requirements for foreign company documents

The official registry documents of a foreign company must contain at least the following information:

  • The name of the company
  • Registry code
  • Address
  • The names, birth dates or personal codes of the directors or board members
  • Representation rights of directors (jointly or separately)

The names of the directors

must not be different from how their names are written in their passports (or on other documents presented in Estonia to the notary)

Apostille requirements:

Generally the official documents destined to be used in Estonia must be apostilled/legalised. However, documents issued and certified in:

  • Belgium
  • Ireland
  • Italy
  • France
  • Denmark
  • Russia
  • Latvia
  • Lithuania
  • Ukraine
  • Poland

do not need an apostille or legalisation and are accepted by Estonian authorities without formalities.

Document languages

The registry documents must be in English or Russian language. Otherwise a notarised/sworn translation must be done.

Extract from a register

Usually all the required information is contained in a document entitled "extract from the register“. In such case, no other documents are required.

NB! These documents can't be older than 3 months, to be valid in Estonia.